Informatics Graduate School - Leavers Information

Leaver's Checklist

Before you depart, please ensure that the following forms are completed and that you have returned all keys to the ITO or your Institute.
The Future Plans form includes a place for you to tell us your forwarding address (this is the address we'll use for your final transcript).

Once your course of study is complete (or you have submitted a research thesis for examination) the various university systems will begin to record you as leaving or having left.  Below we have outlined when this will usually happen and the action you need to take if you require continued access to services or systems.

Student Card

The swipe card access system is computer controlled and is connected with Registry.   The card will normally cease to opearte after the last day of the month following completion of the course of study (for MSc students this will usually be the expiry date on the card, for PhD students it is the date of submission of a thesis to the College of Science and Engineering).  

If you need access after this date - for example to clear out your desk and/or to make required changes to your thesis - please ask the Institute Secretary to issue you with a temporary visitor card.

Library Access

Library access is also controlled by the student card and so you will cease to be a member of the library when your card expires or is terminated (see above).

If you require continued access to the university library facilities you must provide the library with a letter from your Director of Studies or Principal Supervisor requesting visitor membership of the Library.

DICE Account

MSc (taught) students DICE accounts will normally be disabled in the December following completion of the course of study.
Postgraduate Research Students
(PhD/MPhil/MSc by Research)
DICE accounts will normally be disabled shortly after you graduate.

If you have a genuine academic reason for your account to remain active then please log a request with Computing Support using the webform.

E-mail Accounts

MSc (taught) students Your email account will continue to operate as normal for 270 days following completion of your course. 
The account will then be suspended for 30 days and, if you take no action, subsequently deleted.
Postgraduate Research Students
(PhD/MPhil/MSc by Research)
Your email account will continue to operate as normal for 270 days following submission of your thesis to College. 
The account will then be suspended for 30 days and, if you take no action, subsequently deleted.

If you have a genuine academic reason for your account to remain active beyond the times noted then please contact EUCS.


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