There is additional information for supervisors here:
Projects are intended to allow you to demonstrate your ability to organise and carry out a major piece of work. The relative amounts of time spent on the above areas will vary. No project consists of just implementation or experimentation: much careful thought and planning is required in advance. Project topics span the range of Informatics, so that you can choose a project that you find useful and interesting, and goals are usually flexible so that you can work to the best of your ability.
The fourth year structure has the following blocks of concentrated effort for the project:
During these periods you should be spending much (Weeks 1-5 in both semesters, with few coursework deadlines) or all (Weeks 11-13 of Semester 1 and 10-11 of Semester 2, with no coursework deadlines for most UG4 students) of your time on the project. You should keep your project going at a quieter level during the other periods of the year, as steady progress is far more likely to result in a satisfactory project than erratic jumps. You are encouraged to keep a log in which you record all work done on your project and the time spent.
You are assigned one (or occasionally two) supervisors, who provide technical advice and assist in planning the project. You should meet with your supervisor frequently and regularly, preferably each week during semester time.
In general, coursework in Informatics will not be accepted late without good reason (where "good reason" is to be judged by the year organiser).
This rule does not apply to the project, for the simple reason that only the Board of Examiners is allowed to judge "good reason" for a significant piece of work such as the project. If you do submit late (which is not recommended, as the penalty for this is high), we use the University's "penalty" scheme. In certain cases, where convincing evidence of special circumstances is presented to the Board of Examiners, the penalty might be waived.
The project is assessed entirely on the basis of your report. The report is read independently by the project supervisor and a second member of staff (and, if there is a significant difference of opinion between markers or if either of the two markers gives a failing mark, by a moderator). It must be self-contained and include all information relevant to the project since, in general, the readers will be unaware of the work undertaken, the difficulties encountered and the results obtained. They allocate a numerical mark after assessing the project work in terms of the following criteria:
Projects are marked according to the following classifications, which relate to the above criteria:
You are strongly advised to use only supported software, be it programming languages, editors, graphics packages, windowing systems, etc. Where a project requires the purchase of materials of any form, including software, the necessary purchase should be negotiated in good time with the project supervisor and the project coordinator.
To provide a check on progress, and as preparation for writing the final report, you must submit a ten-page interim progress report at the end of Week 2 of Semester 2. The report should briefly describe your project and its goals, your results and accomplishments so far, what remains to be done, and a timeline for the final semester of your project. You should plan to be finished with system building by Week 4 of Semester 2 at the latest, to give time for evaluation and writing up. Or, you could take the opportunity to write drafts of 1-2 chapters for inclusion in your final report.
The interim report should also contain a section-level skeleton of the final report. You may make changes to this skeleton when you write your final report, but the exercise of thinking about the skeleton should be useful to you in your planning.
Your interim report is read by your supervisor, who will give written or verbal feedback.
To further broaden involvement in projects, students are divided into small groups which meet to discuss progress, with supervisors in attendance. Project groups meet at three times in the year:
One of the supervisors in the group is assigned to act as convener. Group meetings may also be attended by the project coordinator. Your attendance is obligatory. At each meeting, you will give a talk describing your progress on project work and your future plans. Your talk should take 10 minutes, plus 5 minutes for questions.
More detailed guidelines are circulated in advance of each meeting. Your supervisor should assist you in preparing for project group meetings. The group convenor transmits individual feedback to you and to the project coordinator, after discussion with the supervisors, following the meeting.
The purpose of this system is:
Any student whose progress gives cause for concern may be asked to give a further presentation to the project coordinator, with the supervisor in attendance. This permits a more thorough discussion of any problems that have arisen.
Finally, you give a 30-minute presentation of your project to your project markers and perhaps one additional member of staff, in or around Week 1 of the Examination Period (about 3-4 weeks after Semester 2 ends). Alternatively presentations may be arranged in the week immediately following project submission. See the project calendar for more precise information. The purpose of the presentation is to help the markers gain insight into your project, as input to the marking process. The presentation itself is not assessed but it is obligatory.
The focus of the presentation should be a demonstration of results and not just repetition of sections of the report. You might not require a computer to demonstrate your project but you should have some results to demonstrate your evaluation of your work. The markers may well have already read your report and are likely to raise specific questions.
Feedback will be provided on all of your work.
Intellectual Property in a project is owned by the people or organisations who supply original ideas. You are not an employee of the University and you are marked in part for original input so ipso facto you will own at least some intellectual property of your project. This share will depend on who proposed the project and the degree of direction you were given. If this is an issue, you and your supervisor or external organisation should sign an agreement prior to committing to the project. Where a formal agreement is required, the University can provide a document for this purpose which can be obtained from the project coordinator on request. It may also be necessary to ask you to sign a non-disclosure agreement if you are privy to confidential information. Special restrictions or agreements may apply to sponsored students. The University must be informed of any restrictions being imposed on or agreed with you and would veto any agreement that imposes employment restrictions after graduation. Project reports cannot be copied to external organisations without your prior approval in any case and may be restricted by agreement with any other owner of the intellectual property. In normal circumstances you will hold the intellectual property and will be asked to sign a declaration, on submitting their report, which will allow the University to copy the report on request. Although you may own all or part of the intellectual property, nevertheless neither you nor the University can publish or otherwise exploit the substance of the project without the permission and cooperation of the other party.
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