Payment Information
Informatics tutors and demonstrators are signed up to an 'Hours to be Notified' (HTBN) contract, and appointed to a spinal point on the University's pay scale. It is important to note that you will be officially contracted to a post titled 'Teaching Support Provider'.
HTBN Contract
On the assumption that all applicants have already submitted the Applicant Information form, ISS will begin work on setting up your HTBN contract with Human Resources. You will need to provide additional passport ID or visa right to work documentation as part of the appointment process.
ISS will contact you once the contract is ready for collection, you must sign and return the enclosed paperwork, otherwise your contract will not be valid. Please ensure that you complete this paperwork as quickly as possible so that your contract can be finalised. Note that subsequent timesheet claims can only be accepted once you have received and signed your contract.
You will also be provided with a staff card, although we realise that existing students may decide to continue to use their student card, there is no obligation for you to activate the staff card, although we understand that activated staff cards enable you to borrow books from the library for a longer period of time, and entitle you to use staff discounts scheme. Those wishing to access the staff MyEd pages and activate their new staff card should follow the instructions provided alongside the HTBN contract.
Contracted Hours
HTBN staff will be allocated a number of hours per post, and should not work any additional hours without the express permission of Informatics Student Services:
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the course lecturer or PGR supervisor does not have the authority to increase the allocated hours.
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all HTBN students should agree a schedule of work with their academic supervisor, and review this regularly throughout semester.
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the total number of hours agreed should equal the allocated number of contracted HTBN hours.
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HTBN students should contact their academic supervisor if they are working at more than 20% above profile in any week.
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HTBN students who reach 90% of the total number of allocated hours must report this to Informatics Student Services.
Timesheet Submission
HTBN staff are paid monthly in arrears but payments can only be made after submission of a timesheet to ISS. The deadline for submission of timesheets is usually around the 25th of the Month, however please note this may vary. The deadline for timesheets will confirmed via email each month and payment will be made at the end of the following month. All work should be claimed for at single time (i.e. 1hrs work = 1hrs payment) with the exception of tutoring.
The University has agreed that in order to provide an acceptable standard of tutorial, the tutor should spend 1hrs preparing for that tutorial. For tutoring claims you may therefore claim double time (i.e. 1hrs work = 2hrs payment). Please record this accurately on the front of this form in the ‘Hours Worked’ section. All timesheet submissions are checked before being passed to Salaries for payment, an inaccurate claim may result in delayed payment.
PLEASE NOTE: There is a change to policy regarding the submission of timesheet claims. We have been advised that regular claims must be made throughout the term, rather a single claim for all hours undertaken in a Semester. Please submit one timesheet each month which includes all hours undertaken since the previous timesheet was submitted. Claims will still be accepted for outstanding hours, or for claims which have been delayed while awaiting the completion of the contract process.
Payment for RAs
Please note that part-time RAs can be paid by contract and timesheet, as detailed above. Full-time RAs are expected to contribute to teaching within the School as part of their contractual obligations and cannot be paid extra for this work. You are advised to check on your staff and possible HTBN payment status at the time of application, helping to ensure that you don't complete work that subsequently can't be recompensed. RAs who do decide to apply for these posts, should firstly check with their PI before committing to this work.
Payment for PCD Scholarship Students
Students funded via the teaching strand of the Principal's Career Development scholarship are encouraged to contribute up to 150hrs of teaching work per session, meaning payment cannot be made via the timesheet process. PCD students will be approached prior to the start of session to identify courses that they'd like to contribute to, usually signing up to advertised tutor, demonstrator, marker or Teaching Assistant positions.
