Publications, Acknowledgements & Additional Resources
The DTC's funders (EPSRC, BBSRC and MRC) require that we collect (and make accessible) information related to ALL publications, conference posters and talks by students funded by our DTC grant. This information is also crucial for obtaining future grant funding. Our current list is at: http://www.anc.ed.ac.uk/dtc/index.php?option=com_publication&Itemid=301
All students and former students publishing DTC work are required to keep this information up to date as you publish papers, speak at conferences or present posters.
Local University of Edinburgh talks and presentations do not need to be included (e.g. DTC Day, Informatics Institute Workshops, Journal clubs, etc).
To add a publication or paper:
1. Visit the DTC Website http://www.anc.ed.ac.uk/dtc
2. Login (at the bottom of the Main Menu on the left)
3. Under User Menu click "Edit by Publications"
4. Click "Add New", complete and submit the details.
The information will then be submitted and will be approved by the DTC Admin.
Since April 2013, RCUK (which includes our funders EPSRC, BBSRC, and MRC) has required that all publications resulting from DTC-funded work are made openly accessible. There are several ways to satisfy this requirement:
1. Publish in a fully open-access journal, such as PLoS Computational Biology. These journals typically require an article processing charge (APC) to cover the costs of publication. As long as we have funding remaining, the DTC will normally cover the APC for these journals.
2. Publish in a closed-access journal, but pay them an extra article processing charge (APC) to make this specific article open-access immediately. The University has a special but limited APC fund from RCUK to pay these extra charges direct to the publishers; see these author instructions.
3. Publish in a closed-access journal that makes all articles open access after a fixed embargo period, such as the Journal of Neuroscience. The embargo period may be no longer than 12 months, to meet EPSRC and BBSRC requirements. (Note that MRC has a stricter requirement of 6 months, but we are only required to follow EPSRC and BBSRC requirements.)
4. Publish in a closed-access journal, but place the accepted copy of your work (after peer review) into an open-access archive (such as arXiv or ERA). This copy must be available within 12 months of publication, to meet EPSRC and BBSRC requirements. The legal terms of your agreement with the publisher must allow you to make the article available in this way, or you cannot choose this option.
Options 1 and 2 are called "Gold OA", ensuring that the article is immediately freely available to all. Options 3 and 4 are called "Green OA", and are still open-access, just not immediately and/or not as conveniently. RCUK requires us to choose Gold OA when the publisher supports it and funds are available to pay for it (for the DTC using option 2, this means until the University's APC fund is depleted), and otherwise at least Green OA. RCUK has provided a decision tree that shows you how to choose between the options.
To check the open-access policies for a specific journal, you can use the SHERPA/FACT tool, specifying EPSRC as the funding source. Specific DTC students are also BBSRC funded; if this applies to you, you will have been notified and you should also check for BBSRC requirements (which are typically the same as EPSRC anyway).
If Gold OA is available for option 2 but the University fund has been depleted, then you can contact the DTC to make a proposal for the DTC to pay for the extra charges. Normally in this case we would expect you to choose one of the other options, because the DTC has no funds dedicated for extra OA charges, but if there are special circumstances for your particular publication then we will take those into consideration.
Note that all DTC funding for publications is independent of the end date of your PhD -- as long as we have funding remaining, we will pay suitable publication costs even well after your PhD is completed, as long as the publication reports work done while you were a DTC student.
Open Data and Software
For publications after May 1, 2015, EPSRC has an open research data policy, with special expectations for research software; all DTC and EuroSPIN students must comply with these directives. "As a 'rule of thumb', if your journal paper does not include sufficient detail for others to unambiguously replicate your work, you should share your code as part of your research data.
When presenting a poster or a talk, you should ensure you acknowledge EPSRC, BBSRC, MRC, University of Edinburgh, School of Informatics and the DTC by including their logos.
For paper publications, acknowledgements should be written out in full and are required to contain our funding reference numbers:
"This work was supported in part by grants EP/F500385/1 and BB/F529254/1 for the University of Edinburgh School of Informatics Doctoral Training Centre in Neuroinformatics and Computational Neuroscience (www.anc.ac.uk/dtc) from the UK Engineering and Physical Sciences Research Council (EPSRC), UK Biotechnology and Biological Sciences Research Council (BBSRC), and the UK Medical Research Council (MRC). The work has made use of resources provided by the Edinburgh Compute and Data Facility (ECDF; www.ecdf.ed.ac.uk), which has support from the eDIKT initiative (www.edikt.org.uk)."
If you used ECDF computational resources at any stage, you should also acknowledge them.
Relevant logos for posters and presentations are available at the following links:
- Neuroinformatics and Computational Neuroscience Doctoral Training Centre (DTC)
- Engineering and Physical Sciences Research Council (EPSRC)
- Biotechnology and Biological Sciences Research Council (BBSRC)
- Medical Research Council (MRC)
- The University of Edinburgh
- School of Informatics
Further information related to poster printing procedures and payment can be found here: Poster Printing
Additional resources are currently available on the DTC Website (please note --if you are off campus, you must login to access this information):