PG Visiting Student Definitions
All visiting students must be formally admitted to an Informatics visiting PGR programme via EUCLID. This means that it is now no longer possible to host a visiting student from another institution, for more than 30 days, without matriculating them with the University of Edinburgh. The School administers incoming visiting students in accordance with College Office advice:
Visiting students admitted for a period of less than 6 months are liable to pay a flat rate fee and may be required to pay additional programme costs, as agreed locally with the School. Visiting students registered for more than 6 months are charged pro-rata Tuition fees, calculated against the estimated period of study.
Application & Admission Procedures
Potential supervisors are expected to have already discussed the visiting arrangements with the applicant before proceeding with the EUCLID registration. Staff involved in the recruitment of visiting students need to contact the Graduate School with the following information
- student name, gender and email address
- student date of birth, nationality and ethnic origin
- supervisor name and research local institute
- name and address of home institution
- estimated period of study in Edinburgh
- funding information (who will cover the admission or tuition fee)
- a letter confirming registration in home institution
- a reference from their principal supervisor in home institution
- a statement of support confirming Edinburgh supervision arrangements
- proof of English language proficiency to the University-specified standard
Graduate School will assign the student to the appropriate programme and start date using the EUCLID 'other admissions' route, and contact the student via EUCLID to request that they complete the application form. Students will be required to upload any supporting documentation as part of their EUCLID application, and demonstrate that they meet the minimum entry criteria for the programme of study.
Please contact the Graduate School office for more information and guidance on allocating vacant PGR desks to visitors.
Additional Administrative Information
The Graduate School does not administer the recruitment of visiting research staf. These visitors can be recruited via the University's Visiting Academic or Sponsored Researcher schemes, without the need to matriculate or admit the individual via EUCLID. Please contact the appropriate Institute Portfolio Manager for further information.
Visiting students who do fit into one of the above categories will be assigned to an Informatics visiting PGR programme that specifies the length of their visit, helping the University charge the appropriate fee. Visiting students who subsequently change the length of their visit will need to be re-registered onto another programme that fits with the revised length of their period of study. Whilst this isn't ideal, Graduate School will administer this on your behalf, helping ensure that the University can make correct fee charges. Please therefore inform us of any intention to extend a visit period, otherwise you risk the loss of swipe card, DICE access privileges etc.