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Two Months Before Submission

Notice of Intention to Submit your Thesis

Two months before you intend to submit your thesis for examination you are required to notify the School Office and College Office by completing and submitting four forms.

The following Intention to Submit forms should be completed and submitted to the Informatics Graduate School Office (Room 4:02, Appleton Tower).  The staff will then send the forms to the College Office (Weir Building, King's Buildings).  Please read the important notes on how to complete the forms; if the forms are completed incorrectly it will delay the examination process:

Number of Copies
Needed
Form
Important Notes on Completing the Form
1 Notice of Intention to Present a Thesis for Examination You must sign this form.  Please note, the College Office use the address you provide on this form to send your Corrections letter and Award letter to; it is your responsibility to ensure the College Office have an up-to-date mailing address for you.  If your address changes, please complete the College Office Change of Address form and return it to them in the College Office or email it to: pgrcse@ed.ac.uk
1 Access to a Thesis and Publication of Abstract You must sign this form.  If you require your thesis to be restricted, the form must be signed by the Deputy Head of Graduate School.  If you are unsure if access to your thesis should be restricted, speak to your supervisor.  You must sign the second page of this form even if the thesis is not to be restricted.
1
Abstract of Thesis This must be completed on one side of A4 only (see example abstract form).

Please note, if the abstract does not initially fit on the form, the form can be reformatted (i.e. the size of the font can be changed and empty cells deleted) - see Reformatted Abstract form.

Do not need to worry if your abstract may be subject to change, the current abstract should be submitted so that the Nomination of Examiners process can begin soonest.  The final version of the abstract should be submitted with the final copies of the thesis (after examination and corrections to your thesis - see Final Submission and Graduation.).

 

On receipt of these forms, the College Office will contact the Graduate School Office to ask them to begin the official Nomination of Examiners procedure.  This procedure can take a month or two so it is important that the Intention to Submit forms are submitted as soon as possible.

Your Submission Deadline

You must submit your these within 12 months of the completion of your Prescribed Period of Study.  The end of this 12 month period is known as your Maximum End Date.  This date can be found on your MyEd Portal. 

If you go beyond your Maximum End Date you may be withdrawn from your degree programme.

If you think you will need longer to complete your thesis, contact your supervisor and the Informatics Graduate School immediately.  They will organise the request for an extension to your deadline.  Students will be charged a Continuation Fee for extensions; extension fees are calculated per month.  Please note, you may also need an extension to your Visa; you should contact the International Office for information.  Extensions to your funding may or may not be possible; you should contact your Supervisor and Institute Portfolio Manager.

 

Useful Links

PGR Assessment Regulations - in particular Sections 14, 15 and 16

Code of Practice for Supervisors and Research Students - in particular Sections 5.9 and 5.10