School of Informatics - EUCLID Information Homepage

EUCLID [Edinburgh University Complete Lifecycle Integrated Development]

"developing a streamlined, modern approach to interacting with enquirers, applicants and students"

CONTACT

Neil McGillivray is the Informatics EUCLID Implementation Co-Ordinator, with the primary responsibility of making sure that the relevant Informatics' staff are fully aware of any EUCLID developments and are up-to-date with any presentations, training or other EUCLID activities associated with their role. Please therefore contact Neil with any EUCLID related questions. Please also contact Neil with any questions you have about technical aspects of the EUCLID implementation and he will pass these on to the appropriate staff. This Implementation Co-Ordinator's Log provides details on Neil's recent EUCLID activities.

OUTLINE

EUCLID intends to provide wideranging benefits. The main objective is to develop a streamlined, modern approach to interacting with enquirers, applicants and students which reflects our international standing and the calibre of our teaching and research. This will involve:

using online technology to communicate with speed and facilitate global access.
a reduction in paperwork, helping the University focus on the core activities of teaching, research and student support.
the development of integrated, efficient processes to be used across the University.
sharing a single student records system that provides accurate student information to everyone who needs it.

Note that EUCLID is available to all staff via the University's EASE login authentication system. If you don't have EASE access, please register here as soon as possible. If you do have EASE access, you will still need permission to use EUCLID, click here for the relevant paperwork.

COMMUNICATIONS

Click here for the latest news and information made available by the EUCLID team. EUCLID have also now introduced a homepage for all of their training materials, click here for more information. Following the decision to reduce the scope of the project, a frequently asked questions page provides up-to-date information about the direction and future of EUCLID.

PLANNING

The EUCLID Project is being implemented in a series of stages, the following areas directly impact on the School of Informatics. For more detailed information on each of these areas, please select the relevant 'PROGRESS' link.

Functional Area	Dates	Additional Information
UG Admissions PROGRESS	LIVE since Dec 07	ITO are now using EUCLID for all UG admissions related admin, using data from the system to create individual applicant letters and manage our PAVD invitations. Note that the School's UG applications are centrally managed by the College Office, contact sciengra@ed.ac.uk. UG Admissions training material is available here.
PG Admissions PROGRESS	LIVE since Oct 08	IGS are working with the PG Admissions system, regularly liaising with relevant academic staff to further discuss the most effective use of the system. EUCLID online training advice is available here. Please direct any internal PGR admissions (IGS) issues to Anna Hobbs. All Informatics PGT applications are now being centrally managed by College Office, contact sciengra@ed.ac.uk
Curriculum Management PROGRESS	PARTLY LIVE since Apr 09	PCAM [Programme Creation & Management]: Informatics DPTs are now available via the DRPS. Futire DPT revisions should be highlighted to Ian Stark and Neil McGillivray. The School has full access to all Informatics DPTs, although changes will only presented online once weekly. CCAM [Course Creation & Management]: Following the April 09 decision to extend the reduce the scope of the project, the future of the EUCLID CCAM system is uncertain. This means that the School will continue to use a combination of the existing ITO database and WISARD to record all student registrations until the end of 2009/10. The School is looking at possible future contingencies, and awaits further news from EUCLID. ITO will continue to assist with the build of any new software, directly and via appropriate College level working groups.
Assessment PROGRESS	TBC (for 2010/11)	The implemtation of this area has been further postponed. It had been intended that Informatics would enter Phase 1 of the Assessment roll-out, meaning that all course related administration would have moved to EUCLID from 2010/11. However, given the reduction in the project scope, it is not now clear what level of Assessment functionaloty will be provided. The School is well represented on College level working groups, and continues to contribute to discussions concerning any build and implementation of this important part of the project.
Timetabling PROGRESS	TBC (for 2010/11)	Again, the future of this part of the project remains uncertain. Informatics hadn't contributed to previous discussions. It is important to note that EUCLID was not intended to provide Schools with a timetabling tool, but had intended to provide functionality that allowed us to compare existing course times and clashes. This area in intended as an enhacement of the existing TimeTab system linked to WISARD and will provide a EUCLID link to the EBIS database, helping make course lecture times and bookings more publicly accessible.
Interoperability PROGRESS [WIKI]	ON-GOING	EUCLID have a stated Interoperability Approach. The School is aware of a number of processes that we believe EUCLID will provide some kind of equivalent functionality for, even if not identical, and for us to continue locally would be considered by the EUCLID board to be duplication. Regular news and progress will be reported through the Interoperability Wiki.
Student Administration	ON-GOING	This part of the project is involved with helping to redevelop existing practices in time for the introduction of the Assessment section at the start of 2009/10, although is now doubtful given the reduced project scope. IGS staff had been invovled in direct liaison with EUCLID to assist with the build of revised PGR Student Admin and Student Finance systems, please contact Anna Hobbs to discuss these IGS related issues. Much of the UG and PGT work in this area is being handled by Registry in the first instance. For more general (non PGR/IGS specific) information contact Neil McGillivray.
Performance Commitment	ON-GOING	During January 09 EUCLID provided College Office with information on intended performance targets, availability and performance of the system. Please contact Neil McGillivray if you'd like additional information, or if you consistently find that these commitments aren't being met.

DOCUMENTS AND LINKS

EUCLID Homepage
EUCLID User Support
Golden Copy Ownership

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